Privacy Policy

Handling of Personal Information

  1. 1. What is the Personal Information?

    The “Personal Information” means information concerning an individual which may identify a specific individual by information included therein, such as name, date of birth, address, phone number, e-mail address, image and voice, including information which may be easily collated with other information and therefore may identify a specific individual.
    The submission of the Personal Information will be at your option. However, you may not receive services you request unless you have submitted the Personal Information.

  2. 2. Purposes for the Use of Personal Information

    Any Personal Information to be acquired by the Company will be used for the purposes set out below and will not be used for any other purposes:

    Type of InformationPurpose for Use
    Information to be received
    for the outsourced services
    - Communication with campaign applicants about winning, sending of gifts to
    campaign applicants, and applicant management
    - Distribution of e-mail newsletters to persons wishing to receive them
    - Collection of information to publish it on the outsourcing company’s publicity
    materials, such as websites, brochures and PR magazines, and communication
    related thereto
    - Appropriate operation of electronic commerce
    - Members information management in the members’ content
    (websites, smartphone apps)
    - Help desk operation via websites, etc.
    Information concerning
    business partners
    Business partner management, business activities and communication related
    thereto
    Information concerning
    job applicants to the
    Company
    Employment-related screening and decision making, and communication
    related thereto
    Information of persons
    who have made inquiries
    to or consulted with the
    Company
    Responds to queries and communications related thereto
    Information concerning
    employees, etc. (*)
    - Management of personnel affairs, such as transfers, performance evaluations,
    commendations, and disciplinary measures
    - Labor management - Salaries, bonuses, etc.
    - Employment and social insurance
    - Legal works on taxes and social security
    - Business communications
    - Management of the Company’s equipment and facilities
    - Education and training
    - Safety and health, health management, and benefit package
    - survey, etc., for the Company’s environment improvement and policy
    consideration
    Information recorded via
    telephone
    Appropriate handling of inquiries, etc., and business quality improvement of
    answering the telephone

    *Officers, employees, dispatched employees, outsourcing employees, and temporarily- transferred employees who are
    engaged in the Company’s services.

  3. 3. Provision of Personal Information

    No Personal Information received by the Company will be provided to a third party without the person’s consent of the said information except as required under laws and regulations.

  4. 4. Outsourcing of Handling of Personal Information

    Any Personal Information received may be entrusted to an operator that the Company judges has taken safety management measures equivalent to or stricter than those of the Company upon executing a contract concerning the handling of confidential information.

  5. 5. Personal Information Subject to Disclosure, etc.

    The Company will promptly follow the prescribed procedures to respond to any request made by a person or his/her representative to notify the purposes of use, disclose, correct, add or delete content, discontinue its use, or erase (hereinafter called, the “Disclosure, etc.”) for the Personal Information of the person subject to disclosure which is held by the Company.
    Information concerning the Personal Information subject to disclosure is as set out below:
    (1) Name of the operator: HAKUHODO i-studio, Inc.
    (2) Personal Information protection manager: Assistant Manager, Corporate Planning Division
    (3) Purpose of use: As set out in Section 2 above.
    (4) Where to file for a complaint concerning the handling of the Personal Information subject to disclosure: As described in Section 5(1)
    (5) Name of the accredited personal information protection organization and where to file for a complaint settlement: As described in Section 7 below.
    (6) Procedures to respond to requests of the Disclosure, etc.

    (i) Where to request the Disclosure, etc.
    Personal Information Protection Service, HAKUHODO i-studio, Inc. Tel: 03-5219-7150 (Open from 10:00a.m. to 5:30p.m. weekdays. Closed Saturdays, Sundays and national holidays)
    E-mail: privacy@i-studio.co.jp

    (ii) How to request the Disclosure, etc.
    Please send materials set out below (by an acceptance recorded, simplified registered or other mail).

    Person himself/herself (i) The Disclosure Request Form which is downloaded via this website and
    completed (ii) A copy of identification (*)
    *Driver’s license or residence certificate
    (without the statement of a householder, place of registered domicile,
    or My Number) A copy of Individual Number Card (with My Number blotted out)
    A copy of health insurance card or passport (with nationality blotted out)
    Representative (i) The Disclosure Request Form which is downloaded via this website and
    filled in
    (ii) A document which shows the relationship with the person who requires
    the Disclosure, etc.
    e.g., a certificate of matters relating to an individual in a family register,
    a residence certificate, etc.
    (iii) A copy of the identification(*) of the representative
    *Driver’s license or residence certificate (without the statement of a
    householder, place of registered domicile, or My Number )
    A copy of Individual Number Card (with My Number blotted out),
    health insurance card, or passport (with nationality blotted out)

    * Your request will be responded to within 10 business days of receipt of the Request Form.

  6. 6. Complaints and Inquiries

    If you have any complaints or opinions related to the handling of the Personal Information by the Company, please contact the office set out in Section 5(6)(i) above by e-mail, telephone, or mail.

  7. 7. Accredited Personal Information Protection Organization to which the Company Belongs

    The Company is an operator subject to services by JIPDEC.
    Any complaints concerning the handling of the Personal Information by the Company may be submitted to the Personal Information Protection Consultation Service Office, JIPDEC.
    *You cannot submit inquiries about products and services of the Company to this Office.

Personal Information Protection Consultation Service Office, JIPDEC
Address: Roppongi First Building, 9-9 Roppongi 1-chome, Minato-ku, Tokyo 106-0032
Tel: 03-5860-7565/0120-700-779
JAPANESE